The prompt and accurate reimbursement of employee mileage expenses represents a genuine challenge for employers.

Whilst pressure from employees to reimburse expenses in a timely fashion needs to be managed, the overarching compliance responsibilities for an employer reimbursing inaccurate or badly maintained records always leads to potentially high unpaid tax and National Insurance (NIC) costs to the business.

Developed in conjunction with a FTSE 250 client, Cobia's on-line system for business mileage capture provides a cost-efficient solution which uniquely manages the challenges surrounding the definition of business mileage for tax purposes including:

1. Fully automated mileage calculations through Ordnance Survey data;
2. Fully automated UK tax legislation checks such as "the 10 mile rule" and 40% / regular attendance tests;
3. Fully automated counter signing processes for line managers, HR and finance; and
4. Reporting functions including cost analysis, expense reimbursement and exception reports.

For further information please contact the Cobia team on 0845 226 0580 or email info@cobia-uk.com